27 July 2008

Two ways to Full Screen in Google Docs

I like to get things done, and I like to be efficient and frugal. I love to be able to sit down at any computer and have my entire office available on-line at my fingertips. One of my editors for on-line editing is Google Documents. When editing bigger documents it is great to be able to use all the screen for the document. Here is the two main ways to use all the pixels around the edges when editing your document in GDocs:

  1. Ctrl-Shift-F
    If you need more space to edit your documents in Google Docs or if you want to read a document, there's now a full-screen mode that hides the menus and the toolbar. Just select View > Full-screen mode or type Ctrl-Shift-F to go into full-screen mode. Unfortunately, the same shortcut is also used by one of my favorite extentions: Web Developer. You can change the short cuts in the Web Developer options.

  2. Toggle F11
    The F11 works far better for me, because the entire browser disappears around the document. This way you can edit in full screen mode without knowing all the shortcuts, as the menu bar of Gdocs is still visible.

25 July 2008

Clothes Shopping for Frugal Families: Our Strategy

Clothes RackM by Kamal H. on Flickr!Over the last week or so, I’ve seen and heard a lot of parents grumbling about the exorbitant cost of buying school clothes for their kids for the upcoming year. A few parents are at least putting all of their eggs in the basket of the upcoming tax holiday on clothes in Iowa - and they’re quite proud of this, certain that they’re getting a better deal than everyone else.

Guess what? If you put in a little bit of time, you can get your kids plenty of clothes for just pennies on the dollar - and it’ll be exactly what they pick out, too. Even better, the same exact strategy works for your own clothes shopping - this is the way to get cheap clothes.

Here’s how the strategy works.

First step: ignore the labels and the signs
If you’re buying clothes for reasons other than the quality of the material and how they look on you, then don’t bother with these tactics. You’re not buying clothes for clothes’ sake - you’re buying clothes for the sticker on the sleeve or for some label-based self-esteem boost. If you’re buying a $500 pair of worn-out denim jeans that are identical to a $1 pair of worn-out denim jeans except for the tag on the back pocket, a clothes-shopping strategy like this isn’t going to work for you.

Or, better yet, I have some cool labels I’d love to sell to you.

Here’s the deal: the first big key to getting inexpensive clothes is to ignore who made it and where you bought it from. All that matters is how it looks on you and how durable it is. The company that produced it doesn’t matter. The store where you bought it doesn’t matter. All that matters is how well it does the job: does it look good on you and will it hold up reasonably well? That’s all that matters.

Second step: train the young
If you try to introduce a plan like this to a teenager who has become accustomed to sparkling new clothes every fall and needs to have only clothes bought at whatever the “cool” store is this year (Abercrombie and Fitch? Or is that “so 2007″ now? I fail at keeping up with such things.).

Instead, start doing this strategy when they’re very young and they’re largely content with anything that matches just a few basic aesthetic choices. For example, my son is happy with any t-shirt or dress shirt that isn’t too tight around the neck, though he has a slight preference for t-shirts with basketballs on them. That means buying him clothes is about as easy as can be.

On the other hand, my niece can go through an entire clothes shop and say that nothing whatsoever meets her exacting standards. All along, she’s been raised on clothes shopping with J.C. Penney at the extreme low end (and who knows what at the high end). Today, she wouldn’t be caught dead in anything that doesn’t come out of a shopping bag from an appropriate store. Not cool. Nip that in the bud early, folks.

Third step: let them have a lot of control
If you want success in finding cheap clothes, let the kids themselves have some influence on the picks. Sure, I might wind up with several shirts that depict basketballs, but if they’re dirt cheap and coupled with other diverse purchases, who cares? Getting them involved means they’ll have a lot more joy in what you bring home, no matter where it came from.

Ready for the strategy? Here goes.

Start at the absolute lowest end store you can find in your area
This might mean a Goodwill shop, a yard sale, or a second hand clothes shop (even better: it might start with hand-me-downs or a clothes swap with a friend or a relative - use those opportunities before heading out to actually buy anything). This should be your first stop on any large clothes-buying excursion.

Remember, you don’t have to even buy a single thing in the shop. All you have to do is go in the door with an open mind and see if you can find anything that works for you. If you can’t, no big loss. If you stumble upon some items that fit and are in very good shape, you’re suddenly spending maybe 5-10% of what you would have spent elsewhere.

Keep moving up, one level at a time
After you’ve hit the local secondhand shops and yard sales, try some consignment shops. If you don’t find what you want there, go to low-end bulk clothes shops (like Frenchy’s) if they’re in your area. Keep going up a bit at a time in quality, buying whatever you see that fits your needs. Then, just finish off whatever you need to fill out the wardrobe at a normal retail outlet on a tax free holiday - ideally, you’ll have taken care of most of your needs.

This procedure lets you be as picky as you want
If you wander through a very low-end store and only find one item of acceptable clothing, so what? If you do it at several low-end stores, you have the foundation of a wardrobe for just pennies on the dollar, with only the supplemental items paid for at full price.

If you’re able to save $5 per item on average over twenty items per child and you have two children (as I do), you’ve just saved $200 - and you’ve probably found a few items for yourself - and you’ve taught the children how to be thrifty shoppers.

Sounds like a great way to spend a Saturday to me.


This has been a guest post from Trent Hamm who writes about personal finance at The Simple Dollar. Please visit his blog for even more articles like this one.

22 July 2008

The List to Beat All Lists: Top 20 Productivity Lists to Rock Your Tasks

This is a guest post from Leo Babauta, the author of the great site Zen Habits. If you have not already done so, please visit his insightful blog.

The productivity list is a common animal these days (goodness knows I’ve done my share), but how do you sort among them all?

You’d need a list of the best lists, that’s how.

Never fear — I’ve done all the homework for you, and compiled the best of the best productivity lists, in my humble opinion. Some of them are a bit old, but that’s because they’re good stuff, and many of you might have missed them anyway.

Don’t read these all at once. It would ruin your productivity. But I’m hoping this will be a resource you come back to every now and then when you feel you need it. Bookmark it for later!

  1. Lifehacker: Top 10 Email Productivity Boosters. A must-read from the best productivity blog in the biz about the tech tool we all use, all day long — email.
  2. Lifehack.org: Top 10 Firefox Extensions to Improve Your Productivity. If you use Firefox exclusively, as I do, you’ll want to take a look at these extensions.
  3. 43 Folders: Merlin’s top 5 super-obvious, “no-duh” ways to immediately improve your life. These might be super-obvious, but they work.
  4. Dumb Little Man: Productivity Ninja: 101 Ways to Rock the Keyboard. Get super quick with the keyboard and fly through your tasks.
  5. LifeDev.net: 10 Ways History’s Finest Kept Their Focus at Work. How some of the smartest people solved a problem we all face daily.
  6. FreelanceSwitch: 46 Must-Read Productivity Tips for Freelancers. Freelancers are notorious procrastinators (I was one for many years, so I know), but they also need to get the job done or they don’t get paid.
  7. Life Clever: 5 simple steps to greater productivity. This is another list of super-obvious tips that really do work.
  8. Wise Bread: 5 Efficient Ways To Boost Productivity. More simple tips, but a little different than your usual list.
  9. Scott H. Young: Twenty Unique Ways to Use the 80/20 Rule Today. Like me, Scott is a fan of doing the most with as little as possible, and here he shows you how to do that.
  10. Cranking Widgets: 6 Ways to Limit Interruptions at Work (That You Can Use Right Now). The title speaks for itself.
  11. Pick the Brain: 7 Ways to Grow the Action Habit. If you have the Action Habit, you’ll be productive. So this might be the place to start your productivity rampage.
  12. Zen Habits: Top 10 Productivity Hacks. OK, it’s cheating to include myself on my own list. So sue me! :) This is an oldie but a goodie.
  13. Life Optimizer: Top 10 Ways NOT to Become a Productivity Ninja. These are the obstacles to productivity — an interesting angle for looking at the topic.
  14. HD BizBlog: 3 Essential Tools for Productivity. All you need to rock your tasks.
  15. Matthew Cornell: 10 GTD “holes” (and how to plug them). One of the earlier and better GTD bloggers, Cornell is now a GTD consultant and has worked with the system in the trenches.
  16. Ian’s Messy Desk: 10 Resources to Help Overcome Procrastination. Don’t put off reading this. Har!
  17. Instigator Blog: Over 100 Great Productivity Tips. OK, 100 tips is overkill, but to be fair these were tips collected from many different blogs.
  18. Stephen Aitchison: 8 Ways to get out of the rut. It’s hard to be productive when you’re in a rut. Here’s how to get out of it.
  19. Organize IT: The Top 10 GTD & Productivity Sites/Blogs. Where to go when you need your productivity fix.
  20. Dumb Little Man: The 20 Biggest Online Time Wasters, and 6 Strategies for Beating Them. You know you use some of these. Here’s how to cut back.

Check out this post: 15 Widespread Creativity Myths.

21 July 2008

Google Docs now have more than 300 templates for you to use

I an an avid user of Google Docs. In fact this post has been written in Docs. Up until now Docs has lacked templates to get you a quick way to start a new and specific document. Well no more! In fact Google Docs recently added more than 300 templates for documents, spreadsheets, and presentations. Need templates for a calendar, a letter, a resume, or even Avery-compatible labels? You’re good to go.

Need I mention that GDocs is free and works from any newer browser? Give it a try if you have not already.

The Golden Money List: Hundreds of Tips for Turning Your Financial Life Around

This is a guest post from Leo Babauta, the author of the great site Zen Habits. If you have not already done so, please visit his insightful blog.

Ever since I got out of debt, I haven’t written much about personal finances, simply because it’s not one of the main focuses in my life. Still, I’ve written a lot about finances in the past — frugality, debt reduction, budgeting, and more — and I think there are a lot of useful articles that newer readers might have missed.

I’ve learned a lot about personal finances in recent years, and I hope my lessons will prove valuable to you, or at least stir up some thoughts that help you in your journey.

I’m not a financial expert, of course, and all of this is simply from my personal experience, with my odd personal take on finances — don’t get into debt, be frugal, eschew credit cards. Please, please don’t start the old credit card arguments again — we’ve gone over them many times on this blog.

So here it is — a list of the best money articles on Zen Habits, as a resource for anyone trying to live more frugally, get out of debt, save money, or simply create a better financial system in their lives. Bookmark it for future reference if you like. Enjoy!

My Favorites

Frugality

Debt Reduction

Budgets and Such

And More

14 July 2008

Undermining Your Frugality

This is a guest post from Trent Hamm who writes about personal finance at The Simple Dollar.
A reader named Mindy wrote in recently and asked the following:

I use all sorts of money saving tips all the time to save, but we never seem to get ahead. There’s always some expense or another that comes up, or something that my family needs. Then after a while I get tired of living cheap and not giving my kids the things they deserve, so on payday or when we make some extra money we go out and have a blast, but then the next day I feel guilty. I know I shouldn’t do this but the way we live feels so unfair to the kids. What can I do to fix this?

pf 101When I was growing up, we did countless little things to save money. We grew an enormous garden. We hunted. We fished in a fairly high-throughput fashion, putting out lines overnight to catch hundreds of pounds at a time. We raised hogs and chickens and rabbits for our own consumption. We didn’t have any television besides the big three networks until I was in high school. We read a lot, swapped books, and visited the library in the nearest large town all the time.

The thing was that we often did this out of necessity. There was rarely a lot of extra money to spend. I was the youngest in a family of five that often had additional family members living with us - nieces and nephews of my father, my mother’s brothers, and so on. With only one wage earner, money was constantly tight, and thus frugality was a natural part of our lives.

The only problem with this was what happened when a windfall would come our way. My parents often felt guilty about raising kids in this fashion, so when a windfall would happen, I’d get a new video game and some new school clothes, we’d go out to eat a few times, and before we knew it, we’d be right back where we were before.

I don’t begrudge my parents making that decision. As a parent, I know very well the temptation that I already have to make sure they have everything they need and many of the things that they want. A genuine smile on the face of one of my children is worth quite a lot to me, and I don’t know how I would act if we were in a situation like the one I grew up in. I’d be sorely tempted to do the exact same thing - when a windfall came in, I’d probably buy my kids something, too.

The painful drawback here is that doing this undermines much of the effort of that frugality. Instead of striving to spend less than you earn, spending windfalls on fun stuff is merely a continuation of living paycheck to paycheck - spending exactly what you earn. Then, when something goes wrong, you have to usually dip into debt and start stretching those paychecks even thinner instead of relying on a bit of emergency fund, and then instead of using frugality to build a future for yourself, you’re using frugality to pay down the interest on your debt.

Inconsistent frugality is wasted frugality. If you scrimp and save carefully, only to toss caution to the wind and spend like mad when you get a bit ahead, all of that effort for scrimping and saving was swapped for one rush of spending.

Think of it this way. Family A and Family B scrimp and save on a regular basis to stay ahead of the game. Family A is $60 ahead one week, $20 ahead the next week, and $100 ahead the third week. Each week, though, they spend that full amount on stuff to enjoy living in the moment: $60 one week, $20 the next week, and $100 the following week.

Family B is seeing the same financial cycle, but they spend a budgeted $35 each week on fun stuff. After the first week, they’re $25 ahead, and after the second, they’re $10 ahead. After the third, though, they’re $75 ahead. Not only that, they didn’t have a “depressing” down week in the middle where they couldn’t spend as much - they planned around it.

At the start of the fourth week, one kid in each family suddenly needs cash to rent an instrument for band. Which family is in better shape to handle the sudden expense? Family A has undermined all of that frugality in order to fulfill some short term wants, and now they’re right back where they started - having to put an important expense on the credit card. Family B, on the other hand, still had fun (and had more fun during that second week), and gets to skate right through this crisis.

Frugality is a powerful thing. It’s the “spend less” part of the one sure recipe for financial success, spending less than you earn. But it’s also incredibly easy to undermine it if you’re doing it inconsistently. Spending less doesn’t mean just cutting back when you have to - it means consistently spending an amount that’s less than what you bring in.

One great way to make frugality work for you is to budget your entertainment and other unnecessary expenses. Each week, agree to cap your unnecessary spending to an amount that allows you to spend a little less than you earn, and don’t exceed that amount. If you have something big coming up that’s unnecessary, like a trip, start saving some of that personal spending money for it. Then, whenever you’ve saved a lot one week or had a nice windfall, just let it ride. Put it into savings, and as it builds up, realize that it’s frugality that’s building this safety net for you.

Another vital tactic is to realize that the most valuable thing you can ever give your kids is your time. Sure, it’s fun to go to an amusement park with them, but the kids usually aren’t craving Chuck E. Cheese. They’re craving time with you. Instead of going out and blowing a bunch of money, go to the park and actually climb on the monkey bars with them. Play frisbee or kickball with them in the grass. Cuddle up with them and watch The Lion King for the umpteenth time, or read them a book. Dig through your closet and bust out an old board game. Quality time doesn’t have to come from spending money - it just comes from spending time doing something where your focus is on your kids and you don’t have demands pulling you away (like making supper, etc.).

Over the long run, you’ll be happier, too. Life is a lot easier when you can go to bed at night knowing that if the car blows up tomorrow, you can handle it without breaking a sweat. If someone loses a job tomorrow, everything doesn’t immediately collapse. If Johnny needs an instrument for band, you don’t have to shuffle stuff around on the credit card. While it’s really tempting to spend when you’re ahead (especially at first), when you let the money just sit there in the emergency fund, you’re actually buying something else - peace of mind. That’s one of the biggest bargains of living cheap.

9 July 2008

No Time for Frugality: Cutting Financial Corners with No Time Investment

This is a guest post from Trent Hamm who writes about personal finance at The Simple Dollar.

As soon as people hear the word frugality, they often respond by saying “I don’t have time for that!” The perception is out there that frugality always demands hours of doing things like cutting coupons and mixing up batches of homemade laundry detergent. While those projects save money, they’re only one avenue towards trimming the financial fat in your life.

In fact, many of the best frugal tactics not only require no upkeep time, many of them actually save you time, adding hours back into a life that’s highly compressed. Try these three tactics on for size.

Tactic One: Better Choices
One efficient way to improve your financial situation is to simply make better snap decisions. We’re faced with hundreds of little choices every day - simply resetting your mind to make a few better ones each day can save you a bundle of money. Here are four approaches.

Don’t shop for entertainment’s sake Want to go have a good time with friends? Don’t choose to go shopping just for fun. Instead, think of something else - almost anything else - to do. Shopping for entertainment’s sake is just an excuse to spend money on stuff you don’t need. Don’t leave behind the social occasion, just sometimes choose to do something besides shop for fun.

Grab the generic option instead of the name brand when shopping When you’re strolling through the store, grab the generic option instead of the name brand option of the food item you’re buying. It’s usually almost identical in quality and will quickly add up to some serious savings if you do it regularly.

Reduce your time commitments instead of taking on more Got a schedule so packed full of things to do that you simply don’t have time to eat at home, bringing on the expense of eating out? Spend all your time burning gas flying from activity to activity? Cut out a few of the more peripheral things. You’ll save gas money and maybe be able to eat an inexpensive meal at home sometimes instead of eating out expensively.

Eat a better diet Instead of choosing unhealthy options at the grocery store, choose healthy ones. Buy skim milk to drink. Buy fresh vegetables to eat. While it won’t make a ton of difference at the checkout, it will improve your immune system (making you less likely to get a cold and thus less likely to spend money on cold medicine, doctor’s visits, lost income, etc.) and help with your long term health.


Tactic Two: One-Offs That Keep Saving Money
You have an hour to spare right now. How can you save some money over the long haul? Here are some ideas that you can set up once and they’ll keep slowly saving you money.

Install a programmable thermostat Stop by the hardware store, buy a programmable thermostat, and install it yourself. Then program it to not run the air conditioning or the heat during the hours you’re at work, only kicking on in the hour or so before you arrive home. Automatic energy savings - you can walk away and it’ll just work its magic, trimming your electricity and/or gas bill.

Air seal your home Use this useful guide from the Department of Energy to caulk and weatherstrip your home, preventing air leaks and drafts from causing you to lose cool air during the summer and warm air during the winter. Do it once and you’ll save money on every energy bill thereafter.

Set up automatic bill pay Use your bank’s online bill pay service (it does have that, doesn’t it? If not, consider switching) to set up automatic payments of the monthly bills you have with a fixed amount. Not only will this save you on stamps, it’ll also help you avoid late fees and also save you the time of writing out that check each month.

Prepare a bunch of meals at once Spend an hour preparing supper - but prepare three duplicate meals at the same time and pop them in the freezer. Later on, you’ll be able to just grab a meal out of the freezer and pop it in the oven (or in the microwave) - saving you time in food preparation and money because you’re now able to eat at home instead of going out.

Tactic Three: Toss Out Bills
Trimming the excess from your monthly bills means fewer bills to worry about - a time saver and a money saver! Here are four places to look.

Toss out the cable box and go with a digital TV receiver If most of the programs you watch are on the non-cable television networks (ABC, NBC, CBS, Fox, and PBS), toss out your expensive cable bill and instead just get a digital TV receiver. You’ll still have a bunch of channels, get all of your old favorites, and it’ll cost you nothing each month.

Toss out your land line and go with only a cell phone Have both a land line and a cell phone? Find yourself rarely using the land line at all? Get rid of it.

Toss out your unused club memberships Got a gym membership you never use? Haven’t been to the country club in years? Haven’t returned a Netflix movie in weeks? Just cancel your unused memberships and you’ll immediately save money each month.

Toss out unread magazines (and their subscriptions) If your table has a big pile of unread magazines sitting on it, that’s probably a clue that you’re not keeping up with your subscriptions. Toss them out and cancel those subscriptions, saving you more money and eliminating some clutter, too.

3 July 2008

Is Time the Difference Between Big Spenders, Frugal Folks, and Cheapskates?

This is a guest post from Trent Hamm who writes about personal finance at The Simple Dollar.
I tend to find that most people exist somewhere along what I like to call the frugal spectrum.

At one end are people who spend like it’s going out of style and basically believe that any initiative that gets in the way of just doing whatever they feel like is a giant waste of time. For them, the value of their spare time is infinite - outside of what they have to do to keep some cash flow in their pocket, they think any time invested in saving money is time wasted. These are the people who shop only at specialty shops.

At the other extreme are people who will do anything to save a buck - the cheapskates. For them, the value of their spare time is zero. They’ll invest any amount of time it takes if it saves some additional money in the end when all costs are figured in. These are the people who make eight stops on their shopping trip to save $10 overall.

Most people, me included, are somewhere in between these two extremes. There are many money savers that are worth the time investment - for example, installing a programmable thermostat is a great way to spend an hour if it saves you money over and over again. On the other hand, washing Ziploc sandwich bags is not particularly cost effective - it takes a minute to get it actually clean and saves you a dime at most.

I would argue that the most frugal person in the world isn’t the person that goes grocery shopping at eight different stores. It’s the person that knows exactly what their spare time is worth, quickly recognizes opportunities that are worth more than the value of the invested time, and jumps on board.

How do I know the value of my time? One good way to start is to calculate your “true hourly wage“: the amount of money you make in a year (subtracting out all extra costs, such as transportation, clothing, taxes, meals eaten out, child care, entertaining coworkers, travel, etc.) divided by the number of hours you work in a year (adding the hours spent commuting, traveling, “decompressing,” shopping for clothes, working at home, etc.). This is the cash level that you’re currently willing to sell an hour of your time for.

Many people put a bit of a premium on their spare time beyond this true hourly wage, arguing that after a full day of work, your spare time has some additional value. Others argue that time invested now that can move retirement closer is well worth the same rate you get working - or even a somewhat lower rate. Both are reasonable ideas that fit in the middle of the spectrum.

This logic is why wealthy people pay others to perform most life services. Let’s say, hypothetically, you actually earn $500 for each hour you devote to work. If that’s the case, then unless you’re actually earning more than $500 from a frugal task, you’re better off paying someone else to do it and working instead. They know what the value of an hour of their time is, even if it’s an order of magnitude more than what you value your time at.

That means, compared to the rich person down the block, you’ll be making different choices about the value of your time. It’s cost-effective for most people to mow your own yard, for example.

Another common trap is the “live for today” mentality. While it allows you to spend wildly now and move more towards the “time has infinite value” end of the spectrum, it comes at the expense of time later on in life. If you’re in an enormous debt hole when you’re thirty because you didn’t bother to ever be frugal or control your spending, you’ll be digging out of that debt hole for the rest of your life. You’re making an hour now be much more valuable than an hour later on, and your older self will suffer the consequences.

What’s the point, in the end? Frugality is relative. It’s about finding the maximum value for your time, both today and tomorrow. A particular frugal choice might not make sense for you - for example, you might not find it cost-effective to clip coupons. What really matters, though, is whether you actually considered the value of your time in making that determination. A big spender won’t bother, nor will a cheapskate - they’ll both blindly follow their own paths. A truly frugal person will always think before leaping, even if they decide that it’s not worth it in the end.